Onoway Music Parents Association General Meeting Tuesday, September 10, 2019

  • Call to Order

            Called to order at 6:10

  • Introductions

            Attendance : Laura Harrison, Jamie Leadbeater, Susan Davis, Roxane Normand, Pat Wagner, John Colquhoun,                  Rhea Jorgensen and Sandra Bach(not sure if this is correct spelling) a grade 8 mom.

  • Actual agenda could not be uploaded during the meeting.
  • The current positions for the executive will keep their posts for this school year.   
  • John Colquhoun, Introduction to OMPA:
  • email address is john.colquhoun@ngps.ca
  •  
  • He is using google classroom: text @onoway8/9 or @onowayH to                      289-236-2559 to get updates.
  • First Few Performances
  • High school band will be performing for the Awards night on Oct. 18/2019
  • Winter concert date is set for Dec 05 @ 7pm
  • Spring concert(End of the year) to be held at the Horizon Stage in Spruce Grove Jun 4th @7pm(this date could change but roughly will be in this week or so)
  • OMPA Meetings: Nov. 05, Jan.07, Mar 03, and May 5th 2020 all will start at 6 pm and all are encouraged to come and support.

Volunteer cheque required from all students the cost is $100 and the cheque should be post dated for Jun 01 2020 Make the cheque out to OMPA.

Everyone is required to volunteer to make up their time.  Many opportunties will be available.

Laura Harrison will make a master list with all the information and this will be shared with all so that when volunteers sign up their hours will be accounted for which in turn will make it easy to see who still needs to volunteer and who have already made their committment.

Mr. Colquhoun shared the following dates of up coming events for the students:

  • Camp Nakamun Oct. 21-22 for Honours Band (cost is $150), Grade 8 and 9 will be in the Spring.
  • Honours Band Trip will be for 3 days April 29th to May 3rd and they will be going to Whistler BC to the Music Festival cost will be around $550 per student based on all 35 students.
  • Mandatory start up for grades 8 band students is Thursday 12 at 330 to 6pm.

Fundraising:

Bottle drive dates: Oct. 19, Feb 22, May 23rd (these dates are tentative until approved by Mr. Lobo and Christine Lapachuk).

Staying with the Mixing Spoon and wreaths(for Christmas). 

Tupperware was voted down and in its place Laura to look into totes and bags.

All information for fundraising will be brought to Mr. Lobo for approval with the master list for the school.  People are encouraged to think and do the research foro any other ideas and bring them to the next OMPA meeting to see if they are viable.

Once information is approved Laura will photocopy and pass on to Mr. Colquhoun to give to all band students and the turn around time will be 3 weeks. 

Money raised through the fall fundraiser will go directly to reducing the cost of Camp Nakamun or transportation cost for the band as a whole.

Laura will also look into whether we can apply for any Government grants to help bring in more money for the Band program

  • Treasurer’s Report
  • Funds available in the account as of Aug 31 2019 is $16434.74
  • The Joe Sumner scholarship GIC will come to maturity in Spring 2020 at that time it will be changed to a flexible GIC.

Mr. Colquhoun will find out if there is still a need/want for music lessons.  The responsibility will be for the Parents and the Ones' that are giving the music lessons to work out the cost and pay directly.  OMPA'S involvement will be just to offset the cost of gas.  As information comes in about this it will be passed on.

  • Next Meeting: Tuesday Nov 5, 2019 @ 6pm                                            
  • Adjournment at 7:15 pm

Want to See What's Happening? Have Questions about Band?

Please contact Mr. Colquhoun  Band/Music Teacher 
Onoway Jr/Sr High School 

Phone: 780 967-2271 Email: John.Colquhoun@ngps.ca 

?? WHAT'S HAPPENING WITH THE BAND ??

If you're feeling left out of the musical loop and are looking to stay on top of what's happening with your student(s) in band, it's as easy as joining Ms. Neufeld's "Remind Text" group(s).
Also, Onoway Music Parents Association can be found on Facebook. Join our group and keep up to date on band events, fundraisers and activities. 

 

Onoway Music Parent’s Association Society Bylaws  

 

 Article I.          The name of the organization is the Onoway Music Parent’s Association

Article II.        The objects of the organization are:

  1. To promote and maintain the enthusiastic interest in the programs offered by the Music Department of Onoway Junior/Senior High School
  1. To lend all possible support, both moral and financial, to the music programs in the school, and to provide social events, scholarships/awards and fundraising initiatives that will help facilitate excellent outcomes for music students and the music program of Onoway Junior/Senior High School
  1. To cooperate with the Director of Music Programs at the school, school administration, staff, volunteers and the school board, in order to help further build and maintain excellent music programs.

Article III.       Membership:

  1. Parents or guardians with a child enrolled in the music program will automatically be members of the Association.
  1. There are no membership fees
  1. Any member can withdraw from the Association by informing the Secretary in writing, or by email

Article IV.       Officers:

  1. The  officers  of  the  organization  shall  be  the  President,  Vice  President,  Secretary,

Treasurer, Past President, Director of Music, and up to three Members at Large – and will constitute the ‘Board of Directors’ and/or the ‘Executive of the Board’, and/or Executive Committee.

Article V.        Duties of Officers:

  1. The Board of Directors, subject to the Society’s bylaws, shall be responsible to manage the affairs of the Society.
  1. The Board of Directors shall serve to obtain the priorities of the music program as determined by the Director of Music Programs
  1. President: Shall be ex-officio on all committees. He or she will preside over all meetings of the Society and the Board. The President shall ensure that all filings and reports are done in accordance with Corporate Registries at Service Alberta. And that the Association will perform its duties in accordance with the bylaws and objects of the Associatio

 

4.

Treasurer: Shall receive all monies paid to the Society and shall be responsible for the deposit  of  same  in  whatever  Bank  the  Board  may order.  He  or  she  will  properly

 

account for the funds of the Society and keep such books as may be directed. The

 

Treasurer will provide a full detailed account of receipts and disbursements (a report)

at all meetings. He or she will prepare and submit audited financial statements at the

 

annual general meeting, that portray the financial position of the Society, and will

 

submit a copy to the Secretary for the records of the Society.

 

5.

 

Secretary: Shall to attend all meetings of the Society and of the Board, and to keep

 

accurate minutes of the same. The Secretary shall have charge of the Seal of the Society.

In case of the absence of the Secretary, the duties shall be discharged by such officer as

 

may  be  appointed  by  the  Board.   The   Secretary  shall  have  charge  of  all  the

 

correspondence of the Society.

 

6.

 

Vice President: Shall take on the role of President in the absence of the President. The

 

Vice-President shall prepare to succeed the President, and participate in the work of

committees.

 

7.

 

Members at Large: Shall support the management of the affairs of the Society, and help meet the priorities of the music program.

 

8.

 

Director   of   Music   Programs:   Shall   provide   leadership,   recommendations,   and guidance  to  elected  officers  of  the  Board  regarding  the  priorities  of  the  Onoway

 

Junior/Senior High School Music Program. The Director of Music Programs shall be a

 

liaison between the membership (parents), the Executive, and School administration.

 

9.

 

Past President: Shall provide guidance and support to the President, as well as to the

 

 

other members of the Board.

 

Article VI.

 

Ter

 

m limits for Officers:

  1. Elected officers can stand for one, two-year term in office.

 

Article VII.     Removal of Officers:

  1. Elected officers can be removed if it is determined they are not performing their duties and responsibilities. In such a case, a special meeting be called and a resolution be passed by the members present and that a two- thirds majority is needed to remove said officer from the Board.

 

  1. Annual General Meeting:
  2. The annual general meeting must be held within 60 days of the Society’s fiscal year

end. The Society year ends August 31.

 

  1. A quorum at the annual general meeting shall be at least 8 members.

 

  1. At the annual general meeting, the members will appoint the Director of Music Programs to the Board, and elect a President, Vice President, Secretary, Treasurer, and up to 3 members at large. The officers and directors so elected, the Director of Music Programs, and the Past President shall constitute the board and shall serve until their successors are elected and installed. A vacancy can be filled at the next regular meeting by a member in good standing.

 

  1. Regular Board Meetings can be held as often as necessary, and will be called by the President. A quorum for such meetings will be 5 members of the Executive (or Board of Directors)

 

  1. General meetings, other than the Annual General Meeting, shall be held bi-annually

with at least 3 weeks’ notice sent via email. A quorum shall be 8 members.

 

Article IX.       Elections:

  1. A Nominations Committee made up of at least one member of the Board and 1 other member of the Society shall be appointed by the President at the final regular meeting of the fiscal year. The committee will prepare a report and present slate of officers to be considered for election at the Annual General Meeting.

 

  1. Nominations from the floor at the annual general meeting are acceptable, after the report from the nominations committee is presented.
  2. If not elected by acclimation, the election of any officer shall be by ballot. Article X.       Auditing:
  3. The books, accounts, and records of the Secretary and Treasurer shall be audited once

each year by a duly qualified accountant, or by two members of the Society for presentation at the Annual General Meeting. A complete and proper statement of the standing of the books for the previous year shall be submitted by such and at the annual general meeting of the Society. The fiscal year of the Society shall be August

31st.

 

  1. The books and records of the Society may be inspected by any member of the Society at the annual general meeting, or at any time giving reasonable notice. Each member of the Board shall at all times have access to such books and records.

 

  1. Signing authority will be held by the President, Vice President, and Treasurer. All cheques require two signatures.

 

  1. Any member who has not withdrawn from membership nor has been suspended or expelled as herein provided shall have the right to vote at any meeting. Such votes are to be made in person, not by proxy.

 

  1. Voting via email:  The  board of directors can hold a vote  via email in the  case  of emergent circumstances, or matters of business that are time sensitive and cannot wait for the next board or regular meeting.

 

Article X111.   Remuneration:

  1. There will be no remuneration given to elected officers or members of the Society for their services.

 

Article XIV.    Borrowing Powers:

  1. The Society will not borrow monies or enter into debentures

 

Article XV.      Bylaws:

  1. The Society can rescind, alter, or add a by-law by a Special Resolution at the Annual

General Meeting.

 

Article XV.      Dissolution:

  1. Should the Society dissolve, after paying all debts and liabilities, any assets remaining will be given to the Music Department of Onoway Junior/Senior High School.